Council

City of Sundance, Wyoming

January 3, 2023

The Town Council met this day in regular session at 7:00 p.m. with Acting Mayor Bradley Marchant presiding.

Roll call was taken by Acting Mayor Marchant with Council Members Joe Wilson, Callie Hilty and Randy Stevenson present.

Acting Mayor Marchant presented the City Council members with the recommended 2023 appointments: Brad Marchant-Acting Mayor in the absence of Mayor Brooks, Sundance Times-Official Newspaper, Theresa L. Curren-City Clerk Treasurer/Emergency Management Coordinator, Mac Erickson-Public Works Director/Zoning Code Official, Mark Hughes Law Office-City Attorney, Gari Gill-Fire Chief. City Engineer-Trihydro-Karla Greaser. Committee Members: Housing Authority Members-Tracy Wilson-Manager, Marie Reed, Cassie Stark, Cindy Waller, Arna Montgomery, Wendy Kipp, Sue Fuhrman and Evergreen Management Services, Spearfish-SD. Land Use Planning Commission Members-Trevor Keyworth-Chairman, Wade Henderson, Heyward Hammersley and Mark Koep. Recreation Board Members-Andrea Humphrey, Shelby Gill, Jill Mackey, Rowdy Dowdy, Heidi Mills, Reggie Gaylord, Terry Everard and Randy Ludeman. Clarenbach Park Committee-Cheryl Wales, Sally Rogers and Debbie Davis. Crook County Promotion Board-Steve Lenz. Community Development Loan Board-Charlie Jones and Cindy Lambert. Economic Development Board-Andy Miller, Brent Fowler, Curt Williamson, Dan Fairbanks, Roger Connett and Jeremy Holt.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve Appointments with the exception of Stephanie Pribilske resigning from the Economic Development Board. All Ayes, MOTION CARRIED.

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve the Consent Agenda. All Ayes, MOTION CARRIED.

Caleb Bush -Customer Deposits Payable $19.96; Tammy Needham Estate-Customers Deposits Payable $30.44; 21 Electric-Water-Elec Maint $570.35; American Safety Assoc of Colo-Fire Equipment $5399.50; A &T-Water $49.92; Campbell County Public Works – Garbage Gate Fee $1854.75; Caselle Inc – Computer Support $2842.00; City Clerk-Treasurer -Admin Postage $41.00; Consolidated Supply Co- Water Supplies $1588.52; Crook County Sheriff Service $23,750.00; Curren, Theresa – Travel & Training $390.78; CW Waste-Garbage Gate Fee, Garbage Recycling $19,062.64; Decker’s Food Market-Adm Janitorial, $26.40; Energy Laboratories Inc-Water Testing $64.00 Hartl Electric-Cleveland Street Light Maint $876.52; Hawkins Water-Chlorine Supply $493.26; Mark Hughes- Admin City Attorney Retainer $2000.00; Huskers-Garbage Fuel $155.59; Marco-Admin Copy Machine $257.92; Northwest Pipe Fittings Inc-Water Supplies $157.17; One-Call of Wyo-Water-One Call $18.00; Powder River Energy- Admin, Street Lights, Tennis Courts, Softball, Water, Sewer, Garbage, Daycare, Swimming Pool, Fire, Ambulance, Parks Electricity $11,597.88; Range Telephone-Admin, Fire & Ambulance, Garbage, Fire, Swimming Pool $651.14; Rolling Metal-Shop Gas, Shop Diesel, Garbage, Fire- Fuel $1971.28; Servall Uniform/Linen Co. Admin-Janitorial $173.42; Sundance Hardware- Water Supplies, Office Supplies, Jan Supplies $111.69; The Sundance Times-Admin-Advertising $564.25; Tracy Motor- Street Misc, Shop Supplies $740.73; Trihydro Corp- Water-AML Kid Tank $822.00; Trihydro Corp-Sewer City Engineer $2000.00; Trihydro Corp Garbage-Testing $1506.00; U.S. Postal Service $319.38; Visa #5219- Admin-Computer Support, Admin Travel & Training $445.16; Visible Difference - Admin Janitorial $500.00; Volunteer Firemen’s Pension Fund-Fire Dept Retirement-$393.75; Western Dakota Waste Solutions $404.32; Wonderware- Water Misc., Sewer Misc., Garbage Misc $34.95; Wyoming Assn of Rural Water Systems $475.00; Payroll-Administration, Maintenance, -Payroll $27,690.85; BC/BS-Health Insurance $10,826.50; City off Sundance-Flex $542.00; Dearborn-Life Insurance $78.40; EFTPS -$8436.55; Great-West Trust-Deferred Comp-$940.00; NCPERS-Life In-$112.00; Sundance State Bank-SKCC- $400.00; Sundance State Bank-Direct Deposit- $6.12; Symetra-Long Term Disability $280.95; Wyoming Retirement System $6221.46; Wyoming Workers Compensation-$823.35

TOTAL $138,717.85

Approve Minutes of the City Council Regular Meeting of December 6, 2022, as published. Approve the December adjustment report. Approve the December Paid Invoice report. Approve the January Unpaid Invoice Report. MOTION CARRIED (per consent agenda).

COUNCIL MEMBER STEVENSON MOVED, COUNCEL MEMBER WILSON SECONDED, moved to approve the contract with Trihydro Work Order No. 23-001WO-E. All Ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve ORDINANCE NO 4, 2022 on the 3RD and final reading. AN ORDINANCE AMENDING ORDINANCE NO 2, 2013, PERTAINING TO OTHER USES PERMITTED IN THE INDUSTRIAL DISTRICT. All Ayes, MOTION CARRIED.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to table the Land Use and Planning meeting minutes of November 28, 2022 until next month. All Ayes, MOTION CARRIED.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to have City Attorney Hughes draft a letter to Jason and Darlene Coder reminding them of the terms of the agreement and to consider public safety and keep the sidewalk clear. All Ayes, MOTION CARRIED.

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve RESOLUTION 1, 2023 Official Depository, designating Sundance State Bank as the official depository for all City of Sundance Funds. All Ayes, MOTION CARRIED.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve RESOLUTION 2, 2023 Adopting a Statement of Investment Policy. All Ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve RESOLUTION 3, 2023 Authorizing a SLIB Application through Water and Sewer ARPA for 3rd Street Waterline and Cleveland Street Project. All Ayes. MOTION CARRIED.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve RESOLUTION 4, 2023 Authorizing a SLIB Application of a Local Government ARPA for an addition to the city fire hall. All Ayes. MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve RESOLUTION 5, 2023 in Support of the Sundance Volunteer Fire Department for Grant Funding from the Wyoming State Forestry Division. All Ayes. MOTION CARRIED.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to allow the Mayor, Clerk, Deputy Clerk and the Acting Mayor to sign the Pledgee Agreement Form. All Ayes. MOTION CARRIED.

CLERK TREASURER THERESA CURREN asked that the Mayor, Council, Deputy Clerks and Department Heads sign Financial Disclosure Statements.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to accept the new IRS mileage rate of $0.655 per mile. All Ayes. MOTION CARRIED.

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER WILSON RECUSED HIMSELF, COUNCIL MEMBER HILTY SECONDED a motion to approve the Land Use and Planning minutes from December 20, 2022 as written. ACTING MAYOR MARCHANT STEPPED DOWN TO VOTE AYE. All Ayes. MOTION CARRIED.

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER WILSON SECONDED a motion to table the discussion of utility rates for thirty days until we can accomplish a rate study and make a more informed decision. All Ayes. MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to advertise the pastures up for bid for parcels one, two and three. All Ayes. MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to allow the mayor to sign the service agreement with Omega Computers. All Ayes. MOTION CARRIED.

Department Head Reports:

Fire Chief Gari Gill reported that they are working on several grants for the Volunteer Fire Department. One is a 50/50 grant to receive $15,000 for equipment. They will be putting in for the ARPA grant for a $535,000 addition to the fire hall. They currently have around $70,000 in donations and they are hoping to do in-kind work such as dirt work for the new addition. The other grant they are looking at is a First Responders Grant. The annual chili feed and fund raiser will be held on April 29th, 2023. Haven’t received many calls but have done some gas checks.

City Engineer Karla Greaser reported she is working with Public Works Director Mac Erickson on combining 3rd Street and Cleveland projects together to try for another ARPA grant. Provided a work order for the continuation of the contract between the City of Sundance and Trihydro.

Public Works Director Mac Erickson is combining 3rd Street and Cleveland projects for the ARPA grant.

Sheriff Jeff Hodge met with COUNCIL MEMBER WILSON on the City of Sundance Ordinances. Three ordinances will need updating. Department reported 88 calls for the month.

City Attorney Mark Hughes wanted to clarify that the paper stated an agreement was submitted to the Supreme Court, but that is not the case.

Discussion was made between City Attorney, Acting Mayor, Council and Sheriff Jeff Hodge about the best way to deal with city ordinances that are being broken; hire a city judge or utilize Circuit Court. City Attorney Mark Hughes will be meeting with Circuit Court Judge Bush on Friday, January 6, 2023 to discuss possibilities.

Trent Tope from Aladdin Water District asked the Acting Mayor and City Council if Public Works Director Mac Erickson can do Aladdin Water District’s water testing.

Meeting adjourned 7:23 p.m.

Acting Mayor Bradley Marchant

City Clerk Theresa L. Curren

(SEAL)

Publish: January 12, 2023