City Council

May 3, 2022

The Town Council met this day in regular session at 7:00 p.m. with Mayor Paul Brooks presiding.

Roll call was taken by Mayor Brooks with Council Members Joe Wilson, Callie Hilty, Bradley Marchant and Randy Stevenson present.

Proclamation: Mayor Brooks signed a proclamation recognizing the 53rd Annual Professional Municipal Clerks Week May 1 – May 7, 2022

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the Consent Agenda. All ayes, MOTION CARRIED.

Richard Karns-Customer Deposits Payable $31.64 Advanced Pump & Equipment Inc-Streets Maint/Parts $1627.30; AT &T-Water, Garbage, Mayor $344.52; Brad Frazer-Training $193.60; Caselle Inc-Computer Support $1379.00; City Clerk Treasurer-Admin Postage $37.66; Crook County Sheriff Office-Sheriffs Contract $23,750.00; Custom Auto & Truck-Fire-Maint $312.00; CW Waste-Garbage Gate Fee, Garbage Recycling $16,351.18; Dakota Business Center-Admin Office Supplies $210.71; Deckers Food Market-Fire Dept Misc, Admin Misc $544.14; Deerborn Life Ins $113.40; Energy Laboratories Inc-Water Testing $189.00; ESO Solutions Inc-Fire Training $552.00; Hartl Electric-Street Light Maint. $171.90 Hot Iron-Streets ARPA $15,450.00; Mark Hughes-Admin- City Attorney Retainer $2000.00; Joe Wilson-Mayor & Council Travel & Training $54.99; Marco-Admin Copy Machine $288.39;Marco-Admin -Copy Machine $283.92; MES-Fire Equipment-Misc $1123.35; Northwest Pipe Fittings Inc-Water Supplies $4609.47; Omega-Computer Support-Computer Hardware $537.00; Powder River Energy-Admin, Street Lights, Tennis Courts, Softball, Water, Sewer, Garbage, Daycare, Pool, Fire, Ambulance, Parks $11,504.65; Range Telephone-Admin, Fire & Ambulance., Garbage, Public Safety $661.47; Rolling Metal-Shop Gas, Shop Diesel, Garbage, Fire $1075.19; Secure Instant Payment LLC-Water, Sewer, Garbage $34.95; Servall Uniform/Linen Co-Admin Janitorial $144.13; Simpson, Hans-Water Tools $223.64; Sundance Electric-Water-Electric Maint, Building-Daycare $753.46; Sundance Hardware-Fire Supplies, Water-Supplies 134.14; Sundance Hardware-Shop-Supplies, Admin-Janitorial, Garbage-Supplies $466.04; The Sundance Times-Admin-Advertising, Garbage-Advertising $1391.25; Tracy Motor Co-Streets-Misc, Shop-Tools, Fire Dept- Maint $1544.31; Trihydro Corp-Sewer Engineer $2000.00; Trihydro Corp-Water AML Kid Tank $1058.00; Trihydro-Water-AML Kid Tank $1061.25; Trihydro-Garbage Testing $65.50; US Postal Service-Bulk Mailing $290.57; Visa #5219 Admin-Travel & Training, Admin-Computer Support, Mayor & Council-Travel & Training $1510.91; Visa #4469 Admin-Travel & Training, Fire-Misc Exp, Admin-Misc Exp, Water-Supplies $680.51; Visible Difference-Admin-Janitorial $500.00; Volunteer Firemen’s Pension Fund-Fire Dept Retirement-$393.75; WAFM- Misc Exp $35.00; Administration, Maintenance-Payroll-$26,552.98; BC/BS-Health Insurance-$10,924.05; City of Sundance-Flex-$580.30; EFTPS-$8146.73; Great-West Trust-Deferred Comp-$1465.00; NCPERS-Life Ins-$112.00; Sundance State Bank-SKCC-$400.00; Sundance State Bank-Direct Deposit-$6.05; Symetra-Long Term Disability-$283.86; Wyoming Retirement System-$6291.41; Wyoming Workers Compensation-$813.39; TOTAL $ 151,259.66

Approve Minutes of the City Council Regular Meeting of April 5, 2022, as published. Approve the April adjustment report. Approve the April Paid Invoice report. Approve the May Unpaid Invoice Report. Approve Catering Permit-Turf Bar-Ducks Unlimited, April 9, 2022. MOTION CARRIED (per consent agenda).

City Engineer Karla Greaser updated the council on the Sundance Kid Tank project. Ms. Greaser reported the work has begun on the foundation.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve change order No. 5 with Trihydro for a timeline extension to July 15, 2022, on the Sundance Kid Tank Project. All ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve change order No. 2 with Trihydro in the amount of $ 11,219.00 for engineering services through July 15, 2022, on the Sundance Kid Tank Project. All ayes, MOTION CARRIED.

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve ORDINANCE 1, 2022-AN ORDINANCE AUTHORIZING THE CONTINUATION OF THE 1% EXCISE TAX PURSUANT TO WYOMING STATUTE 39-15-204(a)(I), - THIRD AND FINAL READING. All ayes, MOTION CARRIED.

City Engineer Karla Greaser reported that Trihydro has been working on the North Booster improvement plans. An application to DEQ will be made for equipment upgrades.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve ORDINANCE 2, 2022-AN ORDINANCE APPROPRIATING MONEY FOR THE 12 MONTH PERIOD BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023-SECOND READING. All ayes. MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve ORDINANCE 3, 2022- AN ORDINANCE REGULATING THE DRILLING OF AND MAINTENANCE OF WATER WELLS WITHIN THE SUNDANCE CITY LIMITS, SEVERABILITY AND PROVIDING FOR AND EFFECTIVE DATE. All ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to allow the Mayor to sign a contract with Municode for codification of City Ordinances. All ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve a Catering Permit for the Old Stoney Art Auction by Longhorn Saloon & Grill. All ayes, MOTION CARRIED.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve a Catering Permit for a wedding at the fairgrounds by The Dime Horseshoe Bar. All ayes, MOTION CARRIED.

Mayor Brooks called a public hearing at 7:15 p.m. for renewal of liquor license applications. No Comments were heard public hearing closed at 7:20 p.m.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve liquor license renewals for the City of Sundance. All ayes, MOTION CARRIED.

Liquor Licenses issued:

Uncle Louie’s Diner, Inc.

6’ x 8’ room in northwest corner of building located in Block 9 Lots 5 & 6 of Original Town of Sundance, WY (GBD) 203 Cleveland Street

dba Uncle Louie’s

Longhorn Saloon & Grill, LLC

East 18ft of Lot 9 & Lot 10, Original Town of Sundance, WY (GBD), 214 East Main Street

dba Longhorn Saloon & Grill

Lucky Horseshoe Enterprises, LLC

North 22’ of Lots 1 & 2, Block 9, Original town of Sundance, WY (GBD) 111 No rth 3rd Street

dba Dime Horseshoe Bar

Redenbaugh’s

Lot 1, Block 10, Original Town of Sundance, WY (GBD) 121 Cleveland Street

dba Turf Bar

Sundance Country Club, Inc.

9’ X 13’ room on the west side of building located in Lots 13 X 14, Block 22, Railroad Addition to the Town of Sundance (HBD) 1612 East Cleveland Street

dba Sundance Country Club

Dog Pound Grill & Ice Cream, LLC (The)

5’ X 10’ Room on the East Side of Bldg. located in PTN of 1st St., W of Lot 6, Block 10, Original Town of Sundance 101 E. Cleveland Street

dba Dog Pound Grill & Ice Cream, (The)

AM Pizza Co

11’ x 8’ Room in SE Corner of Bldg.

Lots 23 & 24, Part of Lots 20, 21 & 22, Railroad Addition, Town of Sundance, WY 1620 E. Cleveland Street

dba Cowgirl Pizza

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve the annual service agreements between the City of Sundance and Crook County Family Violence and Sexual Services, Inc., and Weston County Children’s Center/Region III Development Services. All ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to allow the Mayor to sign RESOLUTION NO. 4, 2022. A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD FOR A LOAN THROUGH THE STATE REVOLVING FUND ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF SUNDANCE FOR THE PURPOSE OF REPAIRING THE NORTH ZONE TRANSMISSION MAIN, In the amount of $754,500. All ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a FRIENDLY AMMENDMENT to RESOLUTION NO. 4, 2022 to include the costs of replacement of the culvert on 3rd Street. All ayes, MOTION CARRIED.

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER WILSON SECONDED a motion to allow the Mayor to sign contracts with Trihydro and WCC for pre-design of ARPA projects. All ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to direct City Attorney to write a Nuisance letter to account #1132.2. All ayes, MOTION CARRIED.

Discussion was held regarding future man camps setting up services in the City of Sundance. Mayor Brooks asked City Engineer Karl Greaser if she would research regulations and present her findings to the City Council at next month’s meeting.

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to allow the Mayor to sign a contract between the City of Sundance and CW Waste for garbage services. All ayes, MOTION CARRIED.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to allow the Mayor to sign the yearly agreement between the City of Sundance and KID PRINTS INC. All ayes, MOTION CARRIED.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve a grant application for restoration of the Pickleball and Basketball Courts. All ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to accept the April 25, 2022, land use minutes as presented with the exception of items A and C. All Ayes, MOTION CARRIED.

Discussion was held.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to deny Land Use item A. All ayes, MOTION CARRIED.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve Land Use item C as long as requirements are met. All ayes, MOTION CARRIED.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve two fence applications. All ayes, MOTION CARRIED

Building Permits issued:

Glenn Construction Relocate Home 606 E Sewell Street

Crook County Facilities Addition to Pig Barn 1001 Fairgrounds Loop

John Mackey 6” chain link fence 138 S West Street

Sundance Custom Steele Sign 297 S 27th Street

Fred Tschetter 6’ fence 419 E Warren Street

Shannon Baseman Greenhouse 218 N 3rd Street

Croell Inc. 6’ chain link fence 230 Croell Drive

Alice Willy 6’ privacy fence 5 Mtn View Drive

Discussion was held regarding fees for building permits that are built before applications are submitted. No action was taken.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to appoint Terry Everard and Randy Ludeman to the recreation board. All Ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve support of the Crook County Natural Resource District for the E-Recycling program in the amount of $2000.00. All ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to allow a Bike Wash to be held in front of the Dime Horseshoe Bar on Saturdays in the months of June, July and August. All Ayes, MOTION CARRIED.

Department Head Reports:

Crook County Sheriff reported 86 calls for the month.

Council Member Joe Wilson asked about traffic conditions on Black Buttes Rd

Meeting Adjourned 8:00 p.m.

Mayor Paul Brooks

Deputy Clerk Helen Engelhaupt

SEAL)

Publish: May 12, 2022