Council

City of Sundance

October 1, 2024

The Town Council met this day in regular session at 7:00 p.m. in Sundance Council Chambers with Mayor Paul Brooks presiding. Roll call was taken by Mayor Paul Brooks with Council Members, Randy Stevenson, Callie Hilty, Brad Marchant, and Joe Wilson present.

CONSENT AGENDA

Approve Minutes of the City Council Regular Meeting of September 3, 2024, as published. Approve the October check register. Approve the September payroll check register.

SEPTEMBER 2024 PAYROLL

PAYROLL 37,183.81

BLUE CROSS BLUE SHIELD OF WY HEALTH INSURANCE 13,126.65

CITY OF SUNDANCE FLEX SHARE FLEX SHARE BENEFITS 533.60

DEARBORN LIFE INSURANCE 140.40

EFTPS TAX PAYMENT 10,906.05

GREAT WEST TRUST DEFERED COMPENSATION 400.00

MARCO ADMIN COPY MACHINE 361.94

HEALTHSMART BENEFIT SOLUTIONS LIFE INSURANCE 128.00

POWDER RIVER ENERGY ELECTRICITY 13,043.73

SUNDANCE STATE BANK DIRECT DEPOSIT FEES 6.19

SYMETRA LONG TERM DISABILITY 347.42

WYOMING RETIREMENT SYSTEM RETIREMENT 7,619.59

WYOMING WORKERS COMP WORKERS COMP 1,439.46

TOTAL 85,236.84

OCTOBER 2024

9S CONSULTING AUDIT 105.00

ARCHITECTURAL SPECIALTIES GARBAGE-TS MAINT 840.60

AT & T WATER-MISC 98.24

CAMPBELL COUNTY PUBLIC WORKS GARBAGE GATE FEE 1493.60

CASELLE INC COMPUTER SUPPORT 1478.00

CITY CLERK TREASURER ADMIN POSTAGE 5.46

CONTINENTAL WESTERN GROUP FIRE-INSURANCE 54.00

CONTRACTORS SUPPLY SHOP-SUPPLIES 71.79

CROOK COUNTY SHERIFF PS-CONTRACT 26309.08

CW WASTE GARBAGE-GATE FEE 13658.73

GARBATE RECYCLING 3783.33

DAKOTA EQUIPMENT CEMETERIES-EQUIP MAINT 23.99

DALLAS JOHNSON FIRE DEPT 172.55

DEBORAH KING ADMIN-JANTORIAL 500.00

PARK-TOILET MAINTENANCE 900.00

DECKER’S FOOD MARKET POOL, JANITORIAL, ADMIN 301.78

GARI GILL FIRE EQUIP & MAINT 256.51

GROSSENBURG IMPLEMENT INC STREETS MAINT 2087.48

HARTL ELECTRIC STREETS LIGHT MAINT 430.73

HAWKIN WATER TREATMENT WATER CHOLORINE SUPPLY 40.00

HUSKERS GARBAGE FUEL 963.16

LEO RILEY & CO AUDIT 9000.00

LINE FINDERS WATER-SYSTEM REPAIRS 6600.00

MARK HUGHES ADMIN-CITY ATTORNEY RETAINER 2500.00

MUNICIPAL EMERGENCY SERVICES EQUIP & MAINT 1907.41

NEW LEAF PROPERTIES UTILITY DEPOSIT REFUND 35.33

ONE-CALL OF WYOMING WATER-ONE CALL 16.50

PAINTBRUSH SERVICES ADMIN TOILET RENTAL 240.00

PAUL BROOKS MAYOR & COUNCIL TRAVEL & TRAINING 444.88

POWER SCHOOL GROUP MISC EXPENSE 1351.43

RANGE TELEPHONE ADMIN-TELEPHONE & INTERNET 382.28

FIRE-TELEPHONE & INTERNET 73.29

GARBAGE/LANDFILL TELEPHON & INTERNET 94.70

PUBLIC SAFETY-TELEPHONE 43.56

POOL-TELEPHONE -13.85

AMBULANCE-TELEPHONE 22.29

WATER-INTERNET 80.00

ROLLING METAL SHOP-GAS 900.13

SHOP-DIESEL 950.92

FIRE-FUEL 72.49

SERVALL ADMINISTRATION JANITORIAL 206.09

STATE OF WYOMING DEETP OF ENTERPRISE

TECHNOLOGY SERVICES ADMIN RECORDS MANAGEMENT 1.15

SUNDANCE HARDWARE & SPORTING GOODS LLC SHOP SUPPLIES 137.24

JANITOR SUPPLIES 327.97

THE SUNDANCE TIMES ADMIN- ADVERTISING 295.33

WATER ADVERTISING 251.33

SEWER ADVERTISING 251.34

GARBAGE/LANDFILL ADVERTISING 34.00

TRACY MOTOR COMPANY SHOP SUPPLIES 134.97

STREET SUPPLIES 238.27

TRIHYDRO CORPORATION ARPA 3RD STREET 6790.57

ARPA 3RD STREET 18066.64

GARBAGE TESTING 1465.38

US POSTMASTER POSTAGE 418.45

VISA-6811 MAYOR & COUNCIL TRAVEL & TRAINING 350.06

VOLUNTEER FIREMEN’S PENSION FUND FIRE DEPARTMENT -RETIREMENT 206.25

W.A.R.M. INSURANCE 7691.48

WESTERN STATIONERS OFFICE SUPPLIES 132.85

WOLFF’S PLUMBING AND HEATING POOL-SYSTEM IMPROVEMENTS 650.00

WONDERWARE WATER-MISC 12.99

SEWER-MISC 12.98

GARBAGE-MISC 12.98

WYDOT WATER 1097.29

WYOMING OFFICE OF STATE LANDS WATER LOAN DW215 9748.01

TOTAL 126809.01

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the Consent Agenda. All Ayes, MOTION CARRIED. Approve Minutes of the City Council Regular Meeting of September 3, 2024, as published. Approve the October check register. Approve the September payroll check register.

REGULAR AGENDA

UNFINISHED BUSINESS

Kerry Littke Property 813 S 5th Street Water Shutoff

Public Works Director, Mac Erickson, and Mayor Paul Brooks looked into the cost of fixing the water and came up with about $12,000. No motion was made to fix the water at this location.

NEW BUSINESS

Land Use and Planning Minutes of September 23, 2024

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve the September 23, 2024 Land Use Planning Meeting Minutes as provided, pulling out item B for a variance. All Ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve Item B of the Land Use Planning Meeting Minutes. They are building a set of stairs 1 ½’ into the right-of-way. All Ayes, MOTION CARRIED.

A. Vicki Gerhart Shed 701 S 1st Street

B. Ivan Policky Stairwell 421 E Cleveland Street

C. Carl Jessen Extend Deck 610 E Sewell Street

D. Sophie Schwebke Fence/Retaining Wall 123 High Mile Road

E. Ken & Jan Denzin Wanted to know steps to build a home – No motion needed

F. Lisa Talbot Discuss possibility of building a detailing business- No motion needed

Renewal Cleaning Contract

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER WILSON SECONDED a motion to extend our contract with our current cleaning personnel. All Ayes, MOTION CARRIED.

Appointment of Josh Kammerer to Economic Development

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to appoint Josh Kammerer to the Economic Development Board. All Ayes, MOTION CARRIED.

Trihydro Work Change Order – 3rd Street Waterline Project

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve Change Order #2 for Trihydro for the 3rd Street Waterline Project. All Ayes, MOTION CARRIED.

Notice to Proceed – 3rd Street Waterline Project

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to sign the Notice to Proceed between the City of Sundance and Halme Inc. All Ayes, MOTION CARRIED.

Community Facility Rehabilitation Grant Agreement – DRAFT for Old Stoney Phase II

Discussion was made on the DRAFT Agreement. No decision was made due to the Mayor needing to talk to Andrea Wood, Director of the Crook County Museum District to discuss details.

7:10pm – 7:18pm Executive Session – Wyoming Statute §16-4-405(a)(vii) Real Estate

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to go into executive session. All Ayes, MOTION CARRIED.

No decision was made coming out of Executive Session.

Ivan Policky – would like a variance to add a set of stairs on the east side of his building to have an exit on the second floor.

REPORTS

Crook County Sheriff Jeff Hodge reported 148 incidents for September.

Mac Erickson, Public Works Director, reported that Trihydro has a change order for admin and construction oversight for 3rd Street Waterline Project. Ryan Street Project will be moving forward next week with a Pre-Construction meeting to replace the 2 1/2” galvanized line with an 8” PVC.

Mayor Brooks reported that he received complaints on Canyon Road about traffic. Sheriff Hodge said that his guys have been checking speeds of the traffic.

Gari Gill, Fire Chief, reported that he is retiring. After the Ryan Street and 3rd Street Projects are done, they will have ISO come back to check rating. Spoke to the hospital and Life Flight to look at billing them for volunteer hours due to the time it takes to help out with Life Flight. Changing landing zone for the Life Flight to the baseball field. Airbags are 35 years old and will be applying for a VFA grant through State Forestry for the 50/50 grant to replace them. Will be holding a raffle on December 7th to raise money for the fire department.

Ryan Christianson, Trihydro, reported that the landfill monitoring is ongoing. Worked on the Notice to Proceed for the 3rd Street Waterline Project. Visited the South 21st Street construction site.

Jeremy Holt, Economic Development, reported that he has spoken to Kathy Lenz about the Safe Streets for All grant that they just received. Hope to have everything together to publish the bid next week after they meet next Monday.

Mark Hughes, City Attorney, reviewed the Grant Agreement for the CFR Grant. Wanted the council to know that according to the agreement that the City will be liable for the $187,000 match and the project will finish June 2026.

Theresa Curren, Clerk Treasurer, reported that she heard back from Game & Fish about the yearly deer harvest. Game & Fish reported that the Chronic Wasting Disease seems to be holding steady. Asked Mark Hughes, City Attorney, to approve her bond for it to be processed by the County Attorney and County Treasurer.

Callie Hilty, Council Member, reported that she surveyed the alley off of 5th Street and the flowerbeds located at 411 East Warren Street are located in the alley.

Randy Stevenson, Council Member, wanted to discuss utility delinquencies and how to make people pay their bills.

Meeting adjourned 7:22p.m.

Mayor Paul Brooks

(SEAL)

ATTEST: City Clerk Theresa Curren

Publish: October 10, 2024