Continuing the Crook County News Since 1884

CROOK COUNTY SCHOOL DISTRICT #1

August 16, 2021

MINUTES of MEETING

BOARD of TRUSTEES

CROOK COUNTY SCHOOL DISTRICT #1

Preparing Today for Success Tomorrow

CCSD#1 will prepare & empower all students for successful, lifelong learning through effective teaching.

CALL TO

ORDER The regular meeting of the Board of Trustees of Crook County School District #1 was held in Sundance, WY, Monday, August 16, 2021, at the hour of 6:10 PM at central office. Because the chairman and vice-chairman were not in attendance to conduct the meeting, CCSD#1 Attorney Mark Hughes looked up state statute and found that a temporary chairman could be elected. Trustee Ken Rathbun was elected as chairman by the other board members.

ROLL CALL The meeting opened with the following present: Chairman Ken Rathbun; Trustees Thayne Gray, Dave Jagemann, Chase Williams, Heith Waddell and Shane Wolf. Trustees absent: Rick Gill, Marlene Edwards, and Brian Marchant. Administrators present – Mark Broderson, Superintendent; Shelby Gill, Director of Special Education; Robert Wiegel, Hulett School Principal; Lori Enright, Moorcroft K8 Principal; Sherry Ewing, Moorcroft K8 Assistant Principal; Kirby Baier, Moorcroft High School Principal; Brian Hartwig, Sundance Elementary Principal, and Jim O’Connor, Sundance Jr/Sr High School Principal.

APPROVAL of

MINUTES Motion was made by Trustee Waddell and seconded by Trustee Williams to approve the minutes of the last regular meeting. Motion carried.

ADOPTION of

AGENDA Motion was made by Trustee Gray and seconded by Trustee Jagemann to adopt the agenda. Motion carried.

ARRIVAL Brian Marchant arrived at 6:15 PM. Trustee Rathbun turned over the meeting to him.

VISITORS CCSD#1 transportation coordinators gave an overview of the 2021-2022 bus routes. The coordinators are Deb Bush, Hulett; Tim Cuthrell, Moorcroft; and Deb Davis, Sundance. Deb Bush thanked board members on behalf of the bus route drivers for the stipend staff members received at the end of July; she said the stipend is greatly appreciated! Deb also informed board members of the mandatory district-wide bus driver training scheduled for Thursday, August 19, in Hulett. Six of the training instructors are from Campbell County. Hulett and Sundance bus route lengths and times, as well as the number of students riding, are very similar to last year. Moorcroft bus routes are expected to have 25 more students and 75 less miles. The coordinators spoke of their constant search and encouragement of individuals to drive buses for the district.

Discussion was held and questions were answered about isolation payments; conditions and maintenance of county roads; and additional years of service (required in state statute) for school buses to operate before being replaced. It was noted none of the isolation requests on tonight’s consent agenda are “new” applications. When a new location isolation request is received by CCSD#1, the transportation coordinator for that attendance area drives the route to determine exact mileage for which the family can claim isolation payments. That request is then submitted for approval by the school board.

FINANCIAL Motion was made by Trustee Rathbun and seconded by Trustee Wolf to approve the financial reports as presented. Motion carried.

BOCES No report.

SUPERINTENDENT Mark Broderson introduced Sherry Ewing, Moorcroft K8 Assistant Principal, to board members. He also informed board members:

o He met with Crook County Public Health personnel on August 11 to review the school district’s plan for COVID. It is the expectation that CCSD#1 will begin this school year the same way it ended last school year in May. Mr. Broderson went through the list of procedures and recommendations. He stated the plan is subject to change depending on the severity of cases within the district, as well as input received from school nurses, the board of trustees, public health officials, and the WY Department of Health. It was asked if masks need to be worn on school buses; the answer is “no, masks are not required on school buses”.

o Today is the first day of practice for cross-county, football, and volleyball; golf practice started last week.

o The Moorcroft K8 parking lot project is finished.

o The Sundance Secondary greenhouse project is progressing well.

o The Moorcroft High School ag barn exterior is complete. MHS ag teacher, Hugh Jenkins, applied for and received a grant to help with funding. A stipulation of the grant is that students help with the projects. Local contractors have agreed to include student helpers as they complete various jobs, which include plumbing, electrical, and concrete work.

o He asked board members to look at the CCSD#1 notepads included in their notebooks; a notepad with the CCSD#1 logo was ordered for each staff member. Mr. Broderson invited board members to hand out notebooks at the August 18 welcome back staff in-service in Sundance. He also invited them to any sessions they might be interested in joining. Out-of-district speakers include Sean Covel and Hollie Strand.

o He informed board members of the open houses scheduled for August 17-19.

o He informed board members CCSD#1 will transition to using BoardDocs at its meetings, which is a web-based board meeting management software designed for small and midsize school districts.

EXECUTIVE

SESSION None.

CONSENT

AGENDA Chairman Marchant asked if any board member would like any item removed from the Consent Agenda.

Motion was made by Trustee Rathbun and seconded by Trustee Gray to approve the Consent Agenda:

To approve the bill listing and to issue warrants in payment thereof.

To appoint Mark R. Broderson as CCSD#1 Title IX Representative.

To appoint Melissa Ruml as CCSD#1 Compliance Officer.

To appoint secondary principals as official WHSAA representatives for the 2021-2022 WHSAA membership resolution.

To approve 2021-2022 elementary student attendance agreements with Alzada School District 56, Montana.

To approve a 2021-2022 counseling services agreement with Atlas Therapy LLC.

To approve 2021-2022 hiring:

1. Jodi Rogers – Hulett Special Education Para

2. Amy Garoutte – Sundance Elementary Part-time Early Literacy Para

3. Christina Fisher – Sundance Secondary Custodian

4. Emily Bard – Moorcroft K8 Title 1 Teacher

5. Nicole Anderson – Moorcroft K8 Part-time Title 1 Para

6. Kellie Perkins – Moorcroft K8 Part-time Custodian

7. Rena Maller – Moorcroft K8 Part-time Custodian

To approve the in-district classified employee transfers:

1. Alexis Mikkelson - Moorcroft K8 Full-time Custodian to 2021-2022 Moorcroft K8 Full-time Special Education Para.

2. Katti Willis – Moorcroft K8 Part-time Custodian to Moorcroft K8 Full-time Custodian

To approve 2021 extra-duty contracts:

1. Kate Cummings – Special Olympics Coordinator

2. Candy Phillips – Special Olympics Fall Coach

3. Victoria Cocharo – Special Olympics Winter Coach

4. Robert Gillis – Special Olympics Spring Coach

5. Greta Crawford – Sundance JH Volleyball Coach

To approve 2021-2022 requests to home school:

1. Dale & CheRae Fremont

2. Katarina Koep

3. Ryan & Candace Pfeil

To approve 2021-2022 isolation/maintenance requests:

1. Lonny & Cassie Bossman

2. Levi & Lana Dacar

3. Ben & Lori Garman

4. Steve & Stephanie Geis

5. Justin & Charlee Kuhbacher

6. Chris & Stephanie Marchant

7. Rene Shirley

8. Chris & Tiffany Volkman

9. DJ & Natalie Wolfskill

10. Diana Wood

11. LeRoy Curren

Motion carried.

BUS ROUTES As recommended by the superintendent, motion was made by Trustee Gray and seconded by Trustee Williams to approve 2021-2022 bus routes as presented at the beginning of tonight’s meeting by the transportation coordinators. A visitor asked about a Sundance bus route he requested earlier in the day; Mr. O’Connor said he and Deb Davis would research the request and get back to him on Tuesday. Transportation coordinators and principals make every attempt to accommodate parent requests, if feasible, regarding bus routes. Motion carried.

NEW POLICY As recommended by the superintendent, motion was made by Trustee Gray and seconded by Trustee Rathbun to approve the first reading of Policy EBBA – Prevention of Disease/Infection Transmission. Motion passed. A copy of the policy is attached and becomes a part of these minutes.

ADD POSITION As recommended by the superintendent, motion was made by Trustee Williams and seconded by Trustee Wolf to add a full-time special education one-on-one para position at Moorcroft K8 during the 2021-2022 school year. Mr. Broderson explained the position is tied to an individual student. A para will provide support to the student for behavioral and social challenges during the transition to MHS and ensure safety rules are followed in class, between class, and during lunch. Motion carried.

RECOGNITION Crook County School board members want to recognize the following for their performance or accomplishments:

o Thank you, Pamela Garman, for your time and skill in designing the graphics for CCSD#1 employee notepads!

o Thank you, custodians & maintenance personnel, for the great job preparing the buildings and grounds for this school year!!

o Kudos to Pamela Garman and Janell Willems for their exceptional work this summer in completing twenty-five Wyoming Department of Education reports due over an eight-week period. These reports require an extensive amount of time using prodigious amounts of data.

o Pam also helped the newly hired Wheatland business manager through Platte #1’s WDE reports – the novice is very grateful – thanks, Pam!

o Kudos to Janell Willems and building admin assistants for the amazing job they do year round in accurately reporting ADM (average daily membership). ADM numbers relate to the individual student’s attendance at each class period. The Wyoming Department of Audit conducted an ADM review of CCSD#1 for the 2017-2018 school year. Mistakes found during an audit can be very expensive. A school district is required to reimburse the State of Wyoming for any errors. Due to the excellent job CCSD#1 does in keeping track of attendance, its recently released audit findings show CCSD#1 is owed $364!

DISCUSSION Trustee Rathbun informed trustees he will hold on to the May board self-evaluation results until November, when they can be discussed with the next evaluation cycle results.

ADJOURNMENT Motion was made by Trustee Gray and seconded by Trustee Williams to adjourn the meeting at 6:54 PM. Motion carried.

___________________________________ ____________________________________

Chair Clerk

 
 
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