Crook County School District No. 1

MINUTES of MEETING

BOARD of TRUSTEES

CROOK COUNTY SCHOOL DISTRICT #1

Preparing Today for Success Tomorrow

CCSD#1 will prepare & empower all students for successful, lifelong learning through effective teaching.

CALL TO

ORDER The regular meeting of the Board of Trustees of Crook County School District #1 was held in Sundance, WY, Monday, December 21, 2020, at the hour of 6:00 PM at central office.

ROLL CALL The meeting opened with the following present: Chairman Brian Marchant; Trustees Marlene Edwards, Rick Gill (by phone), Thayne Gray, Dave Jagemann, Ken Rathbun, Heith Waddell, and Shane Wolf. Trustee absent – Chase Williams. Administrators present – Mark Broderson, Superintendent, and Bobby Wiegel, Hulett School Principal.

APPROVAL of

MINUTES Motion was made by Trustee Gray and seconded by Trustee Waddell to approve the minutes of the last regular meeting. Motion carried.

ADOPTION of

AGENDA Chairman Marchant informed board members that he would like to move Executive Session from V. and place it between X. Action Items and XI. Board Recognition Time. Motion was made by Trustee Rathbun and seconded by Trustee Waddell to adopt the agenda with this revision. Motion carried.

REORGANIZATION

Mark Hughes, CCSD#1 Attorney, acted as Chairman Pro Tem until a Chairman was voted into office.

Chairman Trustee Rathbun nominated Trustee Marchant as Chairman. Motion was made by Trustee Rathbun and seconded by Trustee Edwards to elect Trustee Marchant. Motion carried. Mark Hughes turned the meeting over to Chairman Marchant.

Vice-Chairman Trustee Gray nominated Trustee Gill as vice-Chairman. Motion was made by Trustee Gray and seconded by Trustee Edwards to elect Trustee Gill. Motion carried.

Clerk Trustee Rathbun nominated Trustee Edwards as clerk. Trustee Edwards declined the nomination. Trustee Rathbun nominated Trustee Gray. Motion was made by Trustee Rathbun and seconded by Trustee Waddell to elect Trustee Gray. Motion carried.

Treasurer Trustee Gill nominated Trustee Rathbun as treasurer. Motion was made by Trustee Gray and seconded by Trustee Edwards to elect Trustee Rathbun. Motion carried.

Appointments Motion was made by Trustee Rathbun and seconded by Trustee Jagemann to keep appointments 1-10 as currently held:

1. Federal Projects Officer - Superintendent

2. Title IX Officer - Superintendent

3. Surplus Property Officer - Superintendent

4. Attendance Officers - Building Principals

5. Official Newspapers - Wyoming Pioneer, Moorcroft Leader, Sundance Times

6. School Attorney - Mark Hughes

7. Bank Depositories - Summit National Bank of Hulett, Pinnacle Bank of Moorcroft,

Sundance State Bank, WY Government Investment Fund

8. Audit Firm - Leo Riley & Co.

9. BOCES Representative – Trustee Edwards

10. Legislative Liaison – Trustee Edwards

Motion carried.

Trustee Gray nominated Trustee Williams as EWC BOCHES representative. Motion was made by Trustee Gray and seconded by Trustee Rathbun to appoint Trustee Williams as EWC BOCHES representative. Motion carried.

Motion was made by Trustee Gray and seconded by Trustee Gill to appoint Dave Jagemann, Ken Rathbun, Heith Waddell, and Shane Wolf to the 2021-2022 Salary Committee. Motion carried.

VISITORS No visitors.

FINANCIAL Motion was made by Trustee Rathbun and seconded by Trustee Gray to approve the financial reports. Motion carried.

SUPERINTENDENT Mark Broderson, Superintendent, informed board members that:

o He and Mrs. Garman listened to the Wyoming Legislature recalibration meeting today; they also listened to a joint revenue committee meeting last week, which was not education friendly.

o Since July, out of approximately 1500 staff and students, CCSD#1 has had 65 positive COVID-19 tests; 37 staff members and 28 students.

o CCSD#1 has around 200 coronavirus tests available for staff; results are generally back in 24-48 hours.

o The Family First Coronavirus Act ends December 31; however, CCSD#1 will continue to offer the same benefits to staff second semester, while having the same expectations for employees.

o CCSD#1 took advantage of an offer from the National Federation of State High School Associations to install – at no cost to the district - cameras to stream extra-curricular events from CCSD#1football fields and gyms. CCSD#1 paid for this year’s fees so parents and community members can watch for free; participation rates are high.

o The Chromebooks ordered with CARES funding have arrived! The tech department is getting them ready for distribution in January.

o CARES funding is also being used to create Wi-Fi coverage in every schools’ parking lots. Individuals who need access can request a password; all material will filter through CCSD#1.

o The school district continues to provide free meals to all students; meal counts throughout the district have increased by 360 meals a day.

o The Wyoming School Boards Association is providing multiple training opportunities for board members. Trainings are free – they are scheduled for one hour every Thursday at noon from January 14 through February 25. Ten training points will be awarded for participants of a minimum of four of the seven sessions. The sessions will also be recorded.

o Randy Gill is in the process of upgrading lighting at Sundance Secondary to LED bulbs; this project is funded through the Wyoming Energy Authority. Mr. Gill applied for a grant and was awarded $15,356.

o The recently purchased property adjacent to SHS is being cleaned up and cleared of debris.

o Four Aces Contracting is working on the MHS barn design. Hugh Jenkins, ag education teacher, will have a report for the January board meeting which will give details about donated labor and services from Moorcroft patrons.

CONSENT

AGENDA Chairman Marchant asked if any board member would like any item removed from the Consent Agenda.

Motion was made by Trustee Rathbun and seconded by Trustee Edwards to approve the Consent Agenda.

To approve the bill listing and to issue warrants in payment thereof.

To approve a $10,000 bond for treasurer subject to receiving bond in the name of Ken Rathbun, newly elected treasurer.

To approve resignations:

1. Diane Marshall – Sundance Secondary High Needs Special Education Para

2. Joe Kissack – Moorcroft JH BBB Coach

3. Joni Ellsbury – Sundance HS GBB Coach

4. Jim O’Connor – Sundance HS GBB Assistant Coach

To approve 2020-2021 extra-duty contracts:

1. Randi Faeth – Sundance HS GBB Coach

2. Lisa Dutton – Sundance HS GBB Assistant Coach

To approve a 2020-2021 home school application:

1. Billy & Jean Quade

To approve a Hulett/EWC Non-Credit Instructor:

1. Dave Letellier - Woodworking

Motion carried.

ACTION ITEMS None.

EXECUTIVE

SESSION Motion was made by Trustee Gray and seconded by Trustee Jagemann to go into executive session at 6:45 PM to discuss personnel issues. Motion carried. The executive session ended at 7:40 PM. A short recess was held.

REGULAR

SESSION Chairman Marchant called the meeting back into regular session at 7:50 PM.

RECOGNITION Crook County School Board members want to recognize the following for their performance or accomplishments.

o Mr. Broderson gave kudos to school employees for doing an amazing job and getting through the first semester!! He greatly appreciates the hard work everyone has done to keep the schools open and functioning.

o Congratulations to SHS coaches! Lance Hofland was named 2020 WY Assistant FB Coach of the Year; Chelsey Blasczyk was named 2020 Wyoming 2A Volleyball Coach of the Year; and Lisa Dutton was named 2020 Wyoming 2A Girls’ Golf Coach of the Year!

o Board members expressed appreciation of Mr. Broderson’s leadership during these difficult times.

o Board members expressed appreciation to Crook County Public Health personnel for their role in providing guidance during the pandemic. Mr. Broderson said public health employees have been helpful and easy to work with – thank you!

o Dr. Waddell said keeping school open is helping our kids. The ones he sees at the clinic are doing well and happy to be at school!

DISCUSSION Mark Hughes, CCSD#1 attorney, spoke to board members about Policy GCPA - Instructional Staff Reduction in Force. Mr. Hughes consulted with Tracy Copenhaver, WSBA attorney, earlier this fall, and Mr. Copenhaver recommended a revision to the CCSD#1 policy. Mr. Hughes also spoke about legal criteria in reference to upcoming budget cuts. A policy revision for GCPA will be added to the January 2021 agenda.

Mr. Broderson reported survey results for the 2020-2021 school year calendar; Calendar B received the majority of votes. A similar 2021-2022 calendar will be composed. Both calendars will be added to the January 2021 agenda for board approval so they can be submitted to the WDE by the March 1 deadline for alternative calendar schedule requests.

ADJOURN-

MENT Motion was made by Trustee Rathbun and seconded by Trustee Waddell to adjourn the meeting at 8:09 PM. Motion carried.

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Chairman Clerk