Crook County School Board



September 10, 2020




Preparing Today for Success Tomorrow

CCSD#1 will prepare & empower all students for successful, lifelong learning through effective teaching.


ORDER The regular meeting of the Board of Trustees of Crook County School District #1 was held in Sundance, WY, Monday, July 20, 2020, at the hour of 6:00 PM at central office.

ROLL CALL The meeting opened with the following present: Chairman Brian Marchant; Trustees Marlene Edwards, Rick Gill, Thayne Gray, Keith Haiar, Dena Mills, Ken Rathbun, and Heith Waddell. Trustee absent – Chase Williams. Administrator present – Mark Broderson, Superintendent.


MINUTES Motion was made by Trustee Mills and seconded by Trustee Edwards to approve the minutes of the last regular meeting. Motion carried.


AGENDA Motion was made by Trustee Rathbun and seconded by Trustee Gray to adopt the agenda. Motion carried.

VISITORS There were no visitors.

The board used this time to recognize and thank Jeff Larson for his years of service to the school district! Mr. Larson is retiring from his maintenance position in Moorcroft after working there for 34 years. A retirement card and gift certificate will be mailed to Mr. Larson on Tuesday.

FINANCIAL Motion was made by Trustee Gill and seconded by Trustee Rathbun to approve the financial reports. Motion carried.

BOCES/BOCHES Trustee Edwards informed board members she attended the yearly BOCES budget meeting via Zoom. She asked board members to contact her if they wanted to read an email copy of the minutes of the last BOCES meeting and said the next meeting is this Thursday, July 23.


o asked Randy Gill, Facilities & Purchasing Manager, to give a summary of current district-wide projects

o told board members that the latest draft of the smart start/pandemic plan was in their board notebooks for them to take home to review; that the next CCSD#1 smart start committee meeting is Wednesday, July 29, at central office; and that CCSD#1’s pandemic plan is due at the Wyoming Department of Education on August 3

o informed board members that CCSD#1 received full accreditation from WDE




AGENDA Chairman Marchant asked if any board member would like any item removed from the Consent Agenda.

Motion was made by Trustee Rathbun and seconded by Trustee Waddell to approve the Consent Agenda.

To approve the bill listing and to issue warrants in payment thereof.

To approve the Dakota Bus Service transportation quote to bus students from Colony, WY, to Belle Fourche School District #9-1, at the rate of $2.50/mile for the 2020-2021 school year

To approve 2020-2021 central office use agreements with:

1. Little Ones Preschool

2. Crook County Community Services – Food Pantry

To approve resignations from:

1. Miranda Miller – Moorcroft K8 Special Needs Para

2. Gail Mayer – Moorcroft K8 Part-time Custodian

3. Sarah Schmidt – Sundance Elementary Teacher

To approve the retirement of:

1. Jeff Larson – Moorcroft K8 Maintenance

To approve 20201-2021 certified hiring:

1. Patrick Reilly – Hulett School Math Teacher

To approve extra-duty 2020 summer hiring:

1. Dustin Petz – 21st Century Moorcroft Summer School Teacher

2. Candice Phillips – Moorcroft K8 Special Education Extended Year Para

3. Jamie Timberman – Moorcroft K8 Special Education Extended Year Para

To approve 2020-2021 requests to home school:

1. Elisa Gilmartin

2. Darby & Laura Whisler

Motion carried.

POLICY REVISION Motion was made by Trustee Gray and seconded by Trustee Mills to approve Option 2 of the proposed revisions to Policy BD – School Board Meetings. This option schedules two board meetings each at Hulett School, Moorcroft K8, and Moorcroft High School every school year, with all meetings in Sundance to be held at central office. Motion carried. A copy of the revised policy is attached and becomes a part of the minutes.

COAL HAUL BID Trustee Rathbun declared a conflict of interest and abstained from discussion or vote. Motion was made by Trustee Haiar and seconded by Trustee Gill to approve the 2020-2021 coal hauling bid from JW Services LLC of Sundance, WY. Motion carried. A copy of the bid tabulation is attached and becomes a part of these minutes. JW Services submitted the lowest bid from two of the three locations requested in the bid documents (Decker, MT and Gillette, WY). Wolf Mountain Coal out of Decker, MT, is the current coal supplier for CCSD#1.

RECOGNITION Crook County School board members want to recognize the following for their performance or accomplishments:

o Mr. Broderson said a 2020-2021 CCSD#1 Teacher of the Year has been selected and will be named at the all staff in-service on Monday, August 17

o Congratulations to CCSD#1 Coaches of the Year!! They are Charlie Williams, Moorcroft wrestling; Greta Crawford, Sundance volleyball; Lisa Dutton, Sundance golf; and Randi Faeth, Sundance golf assistant.

DISCUSSION Mr. Broderson asked board members to look at the smart start/pandemic plan he and committee members are working on; he briefly went through it and stressed that it is a draft copy with more revisions to come. The final document is due at the WDE on August 3.

Trustee Rathbun spoke to board members about the four evaluation cycles for the superintendent, as well as the board itself. He is working to simplify and streamline the process to make it easier for everyone. He asked for input from other board members and told them he will work with the tech department to it can be completed online.

Reminder: August 5-24 is the time frame to file for one of the four school board positions to be elected in November. The openings are two in Sundance, one in Moorcroft, and one in Hulett.


MENT Motion was made by Trustee Mills and seconded by Trustee Gray to adjourn the meeting at 7:02 PM. Motion carried.

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Chair Clerk


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