Crook County Natural Resource District

Crook County Natural Resource District (CCNRD)

November 5th Regular Board Meeting Minutes

CALL MEETING TO ORDER

The meeting was called to order at 12:09 pm by Chairman Wayne Garman at the USDA Service Center, 117 South 21st Street, Sundance, Wyoming.

ATTENDANCE

Board: Wayne Garman, Ted Parsons, Lily Altaffer

Employees: Sarah Anderson, Bridget Helms, Carmen Horne-McIntyre (Call in)

Guests: NRCS District Conservationist Keela Deaton. FSA Executive Director Sarah Hanlon

OPEN ISSUES TO DISCUSS

NRCS Update- Ms. Deaton reported that the MOA between NRCS and the District will be here soon and will need to be signed in December. The NRCS office will be receiving some new software and more trainings are expected in the future.

FSA Update- Ms. Hanlon and the FSA staff have been busy making phone calls and assisting producers with fall deadlines. The ballots for the County Committee election have been mailed and will be counted on December 9. The board is also invited to participate in the FSA “Eat and Greet” outreach event that day from 12:30-2:30 pm.

Water Quality

Ms. McIntyre has been reviewing the monitoring results. She has one more MST sampling report expected. Four contract extensions were brought before the Board due to weather conditions and tank shortages. A motion was made by Mr. Parsons to grant the contract extensions. Ms. Altaffer seconded. Motion carried. Three applications for payment were presented for completed projects. Mr. Parsons made a motion to pay the applications. Ms. Altaffer seconded. Motion carried.

Local Issues Ms. McIntyre asked Jaime Tarver (DOWL) to attend the December County Commissioners meeting to give an update on the Carlile water study.

Strata tour Two staff and two board members attended. A lot of information was provided. Another public comment period is expected in the future.

Forest Health

The Bark Beetle grant recently had 5 cancelations. Ms. Anderson has been able to get new contracts issued to use the remaining funds before the grant closes in December.

Financials

Ms. Altaffer made a motion to pay the bills as presented and verify correspondence with the financial voucher for September (Amended) and October expenses. Mr. Parsons seconded the motion. Motion carried. All checks were signed

The Quickbooks account was reconciled with the bank account. Ms. Altaffer opened the sealed bank statement and verified the reconciliation report.

Approve Minutes Ms. Altaffer made a motion to approve the October 1, 2019 meeting minutes. Mr. Parsons seconded. Motion carried.

E-Cycling Event Thank you letters and invoices have been sent to the city of Sundance and town of Hulett.

Ketel Thorstenson Financial Review update The Agreed Upon Procedures was shared with the Board.

NEW ISSUES TO DISCUSS

Jennifer Hinkhouse – Resignation Ms. Altaffer made a motion to accept Jennifer Hinkhouse’s resignation. Mr. Parsons seconded. The Board vacancy has been declared. Advertisement will begin and previous applicants will be contacted.

Rice Minor Subdivision Review Ms. Helms prepared the soils report for Board review. A motion was made by Mr. Parsons to approve the Rice Minor Subdivision review. Ms. Altaffer seconded. Motion carried.

Mary Sell Agreement The 2020 agreement was reviewed and signed.

NACD Conservation Investment Ms. Altaffer made a motion to pay $101. Mr. Parsons seconded. Motion carried

State Funding Criteria Forms The Pursuing Local Funding and Educational Function for Elected Officials forms were signed. The Annual Plan/Annual Report/One Page Summary are in progress for completion by the December 31 deadline.

WACD Auction Item Staff will choose items for the auction. Ms. Altaffer made a motion to purchase the 5 leftover raffle tickets. Mr. Parsons seconded. Motion carried.

OTHER BUSINESS

Employee Review forms will be sent out and reviews will take place at the next meeting.

Motion to adjourn the meeting was made by Ms. Altaffer at 2:45 pm

Office Manager Signature:

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Chairman Signature:

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